Job Description
Position Summary
Using excellent organizational and communication skills, the day-to-day tasks for the director of association and events management will include strategic direction, event and meeting management, and board of directors-assigned tasks for each account. This role will work collaboratively with the other members of the association management team to ensure that all accounts are supported.
Key Responsibilities
Oversight of incoming and outgoing mail to the SCG office for all associations, including accounts payable
Manage all event and meeting preparation including but not limited to printing, packing, storage, inventory management, event and equipment orders, loading/unloading, communication with venues, and communication with event attendees and vendors/exhibitors
Manage cross-departmental functions of association/society management, updating the Whippany-based office team as needed
Oversee board of director tasks and support associations as requested by the association management team
Oversee dues renewal processes for members of the societies
Manage website edits for each society
Manage and edit member databases and invoicing
Manage numerous committee meetings, coordination and follow-up
Manage and maintain of communications and marketing for each assigned association/society. This includes newsletters and mailings.
Collaboratively support the association management team with new member research, outreach, and on-boarding for all associations/societies
Oversee and represent the association management team with new account growth opportunities and proposal creation
This position will work directly with the executive director, fellow senior director, board of directors for the organizations, and society/association committees to ensure strategic goals are met for each association/society.
Requirements
Role will be required to be on-site at events and meetings outside of the typical 9-5 M-F workday. During busy seasons (typically May and October) this could be between 3-5 events/month. Some events will require evening and weekend attendance.
Role will be required to be in-office Mon-Fri from 9am-5pm (outside of event attendance during these hours)
Reliable transportation to corporate office in Whippany, NJ and to/from events throughout New Jersey
Flexibility to travel and attend weekend/evening events
Bachelor’s degree in nonprofit management or administration, business, communications, or hospitality required. Related fields will be considered.
5+ years event management/logistics experience preferred (can include volunteer time or projects completed during college)
Excellent organizational skills and communication skills (phone, email, and in-person with clients)
Due to the nature of this position, the ideal candidate will be able to lift and move equipment up to 30lbs.
Preferences:
Skills in sales or negotiation
Proficiency in Microsoft Suite products, Canva (or other design software), and AMS/CRM databases
A sense of humor, high energy, and enthusiasm as an event/meeting host
Volunteer management or staff/team management a plus
Candidate will be reimbursed for travel mileage (at the IRS rate) to and from meetings by each society/association. Reimbursement for hotel stays is dependent on event start times for staff and expected travel time to/from venues.
Salary Range: $50,000 – $70,000 annually
Benefits:
Health insurance
Life insurance
Paid time off (including vacation, holidays, personal leave, and sick leave)
401K
To apply, email cover letter and résumé to Christine Ulatoski, Executive Director of Association Management at culatoski@successcomgroup.com.